THE CONSTITUTION OF THE UNIVERSITY OF GEORGIA COLLEGE REPUBLICANS
Recognizing that an organization is needed to represent and promote the Grand Ole Party at the University of Georgia, we, conservative students dedicated to the advancement of the Republican cause, do hereby establish the following constitution:
Article I. Name and Affiliation
Section 1. The name of this organization shall be the College Republicans chapter of the University of Georgia, herein after referred to as “the UGA College Republicans” or “UGACR.”
Section 2. The UGA College Republicans shall be the recognized campus affiliate of the Republican National Committee, the Georgia Republican Party, the College Republicans National Committee, and the Georgia Association of College Republicans (GACR).
Article II. Purpose
Section 1. The UGA College Republicans shall educate members of the UGA community about the principles of the Republican Party.
Section 2. The UGA College Republicans shall aid in the election of Republican candidates at the local, state, and national levels.
Section 3. The UGA College Republicans shall actively seek to develop the political skills and leadership abilities of its members in order to prepare them for future service to the Republican Party and their community.
Article III. Meeting Procedures and Parliamentary Terms
Section 1. When class is in session during the fall and spring semesters, the UGA College Republicans shall hold regular meetings on a weekly basis. These meetings shall be open to the general public.
Section 2. The Executive Board of the UGA College Republicans shall have the power to establish rules to govern Executive Board and regular meetings. The Executive Board shall have the power to change the rules at any given time based on the needs of the chapter.
Section 3. It shall be the duty of the Executive Board to ensure that UGA College Republicans membership understands the rules governing regular Body meetings. An explanation of the parliamentary rules established by the Executive Board shall be posted to the UGA College Republicans website.
Section 4. Unless otherwise stated in this document, quorum shall be defined as “one-third plus one.”
Section 5. Resolutions and proposals requiring a simple majority to pass shall fail if a tie vote occurs.
Article IV. General Membership Requirements
Section 1. Undergraduate and graduate students at the University of Georgia shall be eligible to become general members of the UGA College Republicans. Membership and all privileges, including voting and officer positions, must be extended to:
a.) students without regard to race, color, sex (including sexual harassment and pregnancy), sexual orientation, gender identity, ethnicity or national origin, religion, age, genetic information, disability, or veteran status. However, religious student organizations will not be denied registration solely because they limit membership or leadership positions to students who share the same religious beliefs.
b.) students as stated in the University of Georgia Non-Discrimination and Anti-Harassment Policy. Title VI of the Civil Rights Act of 1964 protects people from discrimination based on race, color or national origin in programs or activities that receive Federal financial assistance. Title IX states that: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance
Section 2. To apply for general membership, eligible students shall be required to fill out a membership form or join the UGA College Republicans listserv. The Executive Board of the UGA College Republicans shall have the right to charge membership dues.
Section 3. Students who apply for general membership shall retain their membership privileges until graduation unless the Executive Board and the General Body votes to terminate their UGACR membership as outlined in Article XIX.
Article V. Active Membership Requirements
Section 1. General members who attend a total of three regular meetings or College Republicans events during the course of a semester shall be considered active members of the UGA College Republicans. Active membership status must be renewed each semester.
Section 2. In the event that an individual’s membership standing is unclear, it shall be the duty of the Membership Director, with the assistance of the Financial Secretary, to determine that person’s status.
Article VI. The General Body
Section 1. The UGACR General Body shall include all general and active members of the UGA College Republicans.
Section 2. The General Body shall conduct its business during regular UGACR meetings.
Section 3. Only active members of the UGACR General Body shall have the privilege of being able to vote on binding resolutions or constitutional amendments that come before the UGACR General Body. Additionally, only active members shall be eligible to vote in UGACR elections.
Section 4. Active Members of the General Body shall have the power to participate in impeachment proceedings. Active Members shall also have the power to approve or reject the Executive Board decisions to terminate an individual’s UGACR membership.
Section 5. All members of the General Body shall have the ability to address the Executive Board.
Section 6. All members of General Body shall be able to participate in special non-binding advisement votes designed to provide the Executive Board with guidance.
Section 7. Unless stated otherwise in another section of this Constitution, no vote of the General Body shall be considered valid unless a quorum of active members is present. A non-binding advisement vote may be conducted even if a quorum is not present.
Article VII. The Executive Board
Section 1. An Executive Board shall govern the UGA College Republicans.
Section 2. The Executive Board shall be composed of four elected officers and a varying number of appointed officers. The four elected officers on the Executive Board shall include the Chairman, the Vice-Chairman, the Financial Secretary, and the Membership Director. The elected officers prior to each semester shall determine the appointed officers.
Section 3. Every member of the Executive Board shall have the power to vote on issues that come before the Executive Board. Each member’s vote shall be weighted equally. A majority vote of the Executive Board shall be required in order for an Executive Board decision to be considered valid, unless otherwise stated in this document.
Section 4. No individual may hold more than one position on the Executive Board at the same time.
Section 5. The Executive Board shall have the power to determine the time and location of regular meetings. It shall also be the responsibility of the Executive Board to plan regular meetings.
Section 6. The Executive Board shall have the power to determine which resolutions, binding proposals, and Constitutional amendments come before the General Body for a vote.
Section 7. The Executive Board shall be vested with the power to implement all actions and activities necessary and proper for the functioning of the University of Georgia College Republicans. Nonetheless, all actions and activities taken by the Executive Board must be in accordance with the provisions established by this Constitution.
Section 8. The Executive Board shall work with the full UGACR membership to achieve the goals outlined in Article II.
Section 9. All officers on the Executive Board shall have the power to appoint deputies to assist them with their duties.
Section 10. Executive Board members shall have the right to establish committees to help them carry out the duties of their office.
Section 11. Members of the Executive Board may not use their office to promote any Republican candidates until after the GOP Primary has determined who will represent the Party in the General Election.
Section 12. The Executive Board shall determine when, where, and how often it meets.
Section 13. The Executive Board shall have the power to authorize the expenditure of UGACR funds.
Section 14. In extraordinary circumstances where it is not feasible for the chapter to limit voting privileges to individuals who have achieved active membership status as outlined in Article V, the Executive Board shall have the ability to extend voting power to non-active members.
Section 15. No vote of the Executive Board, unless otherwise stated in this document, shall be considered official unless a quorum of members is present at the time of the vote.
Section 16. The Executive Board shall have the power to appoint delegates to the annual GACR Convention. Before making these appointments, the Executive Board shall have the power to present the issue to the General Body for an advisement vote.
Section 17. The Executive Board shall refrain from endorsing any candidates seeking a nomination to represent the Republican Party in a race for an elected office. No officer should be employed by a campaign during a primary election.
Section 18. The ranks of the elected officers shall be as follows:
Chairman, Vice Chairman, Financial Secretary, Membership Director.r
Section 19. Common appointed positions are: Executive Director, Public Relations Director, Web Communications Director, Campus and Community Outreach Director, Fund-Raising Director, Campus Activism Director, and Political Director (during an election season). The highest ranking of these officers is the Executive Director.
Section 20. Any of the assigned duties of the elected officers can be transferred to appointed officers as needed.
Section 21. None of the listed assigned officers are required. Any of them can be omitted, or additional ones added, for a semester according to the elected officers’ discretion.
Article VIII. The Office of the Chairman
Section 1. The Chairman shall serve as the Chief Executive Officer of the UGA College Republicans. As the Chief Executive Officer, the Chairman shall set goals and objectives for the UGA College Republicans and shall oversee all of the chapter’s operations.
Section 2. The Chairman shall monitor all elected and appointed UGACR officers.
Section 3. The Chairman shall have the privilege of voting as a member of the GACR General Assembly.
Section 4. The Chairman shall preside over general body and Executive Board meetings.
Section 5. After seeking advice from the other elected officers, the Chairman shall select the appointed Executive Board officers.
Section 6. The Chairman shall have the power to create special appointed positions. These special appointees, however, shall not be considered members of the Executive Board.
Section 7. The Chairman shall deliver an address during the first regular general body meeting of the semester.
Section 8. The Chairman shall enforce the Constitution of the University of Georgia College Republicans.
Section 9. The Chairman shall ensure that decorum is maintained during General Body and Executive Board meetings. Additionally, the Chairman may eject unruly individuals from regular and Executive Board meetings. Finally, the Chairman shall have the power to protect General Body and Executive Board meetings from being disrupted by dilatory motions.
Article IX. The Office of the Vice-Chairman
Section 1. The Vice-Chairman shall serve as the Chief Operating Officer of the UGA College Republicans. As the Chief Operating Officer, the Vice-Chairman shall ensure that the regular business of the UGA College Republicans is accomplished.
Section 2. The Vice-Chairman shall oversee the activities of the Financial Secretary and the Membership Director. Each semester, the Vice-Chairman shall work with each of the elected officers to develop a written agenda. The Vice-Chairman shall monitor the elected officers’ progress towards implementing their agendas.
Section 3. When the Chairman is absent at a UGACR event or meeting, the Vice-Chairman shall serve as the acting Chairman.
Section 4. The Vice-Chairman, with the approval of the Executive Board, shall have the power to create ad hoc committees. The Vice-Chairman shall also have the power to appoint the members and the chairmen of these committees.
Section 5. The Vice-Chairman shall assist the Chairman in managing all internal and external affairs.
Article X. The Office of the Financial Secretary
Section 1. The Financial Secretary shall be responsible for managing the organization’s finances and taking minutes at all meetings.
Section 2. The Financial Secretary shall keep a record of the proceedings of the Executive Board and General Meetings and make them available to members as requested.
Section 3. The Financial Secretary shall submit twice monthly written financial reports to the Executive Board, and inform the General Body at the end of each semester the chapter’s earnings or losses.
Section 4. The Financial Secretary will be responsible for the fiscal accountability of all fundraising operations
Section 5. The Financial Secretary shall have the power to veto expenditure requests made by the Executive Board.
Section 6. The Financial Secretary shall have complete control over the UGA College Republicans’ checks, debit cards, cash, and any other assets. Financial Secretary may entrust these items to other UGACR members.
Section 7. It shall be the responsibility of the Financial Secretary to prepare and file monthly GACR chapter reports on behalf of the UGA College Republicans.
Article XI. The Office of the Membership Director
Section 1. The Membership director serves as the Chief Recruitment Officer for the College Republicans and is responsible for planning and carrying out all recruitment activities
Section 2: At the first executive board meeting of the semester the Membership Director shall present a Membership Recruitment plan for the semester.
Section 3. The Membership Director shall maintain the UGACR member list and listserv.
Section 4. The Membership Director shall, using the listserv and other communication tools, keep the membership informed about upcoming UGACR meetings and events.
Section 5. The Membership Director shall keep the UGACR membership informed about internship opportunities, leadership seminars, special political events, and other activities that might be of interest to the general body.
Section 6. The Membership Director shall be responsible for planning UGACR retreats and other social activities.
Article XII. The Office of the Executive Director
Section 1. The Executive Director shall supervise all of the appointed officers. Each semester, the Executive Director shall work with each of the appointed officers to develop a written agenda. The Executive Director shall monitor the appointed officers’ progress towards implementing their agendas.
Section 2. The Executive Director shall serve as an advisor to the Chairman.
Section 3. The Executive Director shall be responsible for planning and coordinating all UGACR meetings and events.
Section 4. The Executive Director shall have the ability to advise the Chairman to remove appointed officers.
Article XIII. The Office of the Political Director
Section 1. The Political Director Position shall only be appointed in the semester preceding a Georgia General Election
Section 2. The Political Director shall serve as an intermediary between the UGA College Republicans and Republican campaigns at the local, state, and national levels.
Section 3. The Political Director shall oversee all UGACR voter registration activities.
Section 4. The Political Director shall be in charge of monitoring all UGACR activities designed to educate the UGACR membership and the UGA student body about the principles and ideals of the Republican Party. The Political Director shall also keep the membership abreast about current events and important policy issues.
Section 5. The Political Director shall be in charge of planning and coordinating debates between the UGA College Republicans and other political groups on campus, including intra-party debates and forums.
Section 6. The Political Director shall serve as a liaison between the UGA College Republicans and the Georgia Republican Party and the Republican National Committee.
Section 7. The Political Director shall ensure that the UGACR web log is regularly updated.
Article XIV. The Office of the Public Relations Director
Section 1. The Public Relations Director shall be in charge of advertising UGACR meetings and events.
Section 2. The Public Relations Director shall work with the other officers to ensure that the message of the Republican Party reaches the UGA student body, members of the Athens-Clarke County Community, and other potential voters.
Section 3. The Public Relations Director shall be responsible for designing, printing out, copying, and distributing handbills (for passing out at Tate) and flyers to be hung on bulletin boards around campus.
Section 4. The Public Relations Director will be in charge of planning and coordinating any marketing events, such as street painting, sidewalk chalking, etc.
Section 5. The Public Relations Director shall serve as the Chairman of the Public Relations Committee.
Article XV. The Office of the Fund-Raising Director
Section 1. The Fund-Raising Director shall coordinate and plan all College Republican fundraising activities
Section 2. The Fund-Raising Director will head the Fundraising Committee, which will assist the director in his or her duties
Section 3. The Fund-Raising Director will be responsible for drafting and presenting a Fundraising plan to the executive board at the first meeting of each semester.
Section 4. Each Month, the Fund-Raising Director should present a written report to the executive board on the fundraising progress of the past month and plans for the next month
Section 5. The Fund-Raising Director will be in charge of T-Shirt Sales, Letter Writing Campaigns, Percentage Nights, Internet Fundraising and other fundraising activities. Also the Fund-Raising Director will be responsible for soliciting funds and in-kind support from Republican Campaigns
Article XVI. The Office of the Social Media Director
Section 1. The Social Media Director shall be in charge of all forms of web-based communications for the chapter.
Section 2. The Social Media Director shall be responsible for maintaining all forms of social media, including, but not limited to: Facebook, Twitter, Website, Flickr, etc.
Section 3. The Social Media Director shall be responsible for sending out all press releases for meetings and events to all the appropriate media outlets.
Article XVII. The Office of the Outreach Director
Section 1. The Outreach Director, along with the Membership Director, shall be in charge of growing the club’s membership.
Section 2. The Outreach Director shall be responsible for getting the organization’s message out on campus and encouraging student involvement.
Section 3. The Outreach Director shall be responsible for working with the Membership Director to plan membership drives and social events.
Section 4. The Outreach Director shall be responsible for working with the Public Relations Director to plan marketing events.
Section 5. The Outreach Director shall be in charge of any events that the club sponsors with other community organizations, such as the Clarke County Republican Party and other surrounding county GOPs.
Article XVIII. The Office of the Campus Activism Director
Section 1. The Campus Activism Director shall be responsible for motivating and invigorating the student body for issues that are cornerstones of the Republican Party.
Section 2. The Campus Activism Director shall be in charge of planning and coordinating events on campus to help raise awareness for conservative causes.
Section 3. The Campus Activism Director shall be responsible for raising awareness about the club on campus through interesting and controversial events and projects.
Article XIX. Election Procedure
Section 1. Active members of the UGA College Republicans General Body may run for Chairman, Vice-Chairman, Financial Secretary, or Membership Director during UGACR elections. Additionally, active membership shall be a required prerequisite of being able to vote in UGACR elections.
Section 2. Robert’s Rules of Order Newly Revised shall govern the nomination and election meetings except in cases where it conflicts with the Constitution.
Section 3. Nominations for elected UGACR positions shall take place during the second-to-last regular meeting of the fall semester. The order of nominations shall be Chairman, Vice-Chairman, Financial Secretary, and Membership Director.
Section 4. An individual may only be nominated for one elected office. In cases where no candidate is seeking an office at the time of the nomination, candidates will be nominated at the time of elections for the office. During the meeting that elections take place, an individual may still be nominated for an office if two-thirds majority of the active members approve the nomination. Also, a candidate defeated in an earlier contested race may be nominated to run for a lower office during the election meeting if the nomination is approved by half of the active members present.
Section 5. Proxy and absentee voting shall be prohibited
Section 6. The elections for Chairman, Vice-Chairman, Financial Secretary, and Membership Director shall take place during the final regular meeting of the Fall Semester.
Section 7. Candidates shall have five minutes to address the General Body. Additionally, they shall be required to answer questions from the floor for three minutes.
Section 8. All contested elections shall be voted upon using a secret ballot. The highest ranking elected officer not directly involved with the election shall supervise the vote and count the ballots. Each candidate running for office may appoint a representative to supervise the tallying of the vote.
Section 9. In order to vote, there must be a quorum of active members. A candidate must receive a majority of the votes of the members present in order to be elected.
Section 10. If no candidate wins a majority, the candidates who received the two highest vote totals shall compete in a runoff election to be held immediately after the results of the first election are announced.
Section 11. Absent active members may be nominated for an office. They may not, however, be elected to the office without first submitting a written statement to the incumbent Executive Board declaring their desire for the office.
Section 12. New officers, if present, shall be inaugurated on the night of the election.
Section 13. All officers shall continue in office until their successors are elected and sworn into office.
Article XX. Vacancies and Special Elections
Section 1. In the case of a vacancy in any elected office, the Chairman (or Acting Chairman) shall announce a special election. The special election must be held sometime during the three regular UGACR meetings immediately following the announcement of the vacancy.
Section 2. Nominations shall be held during the meeting that the special election occurs.
Section 3. The election rules and regulations outlined in Article XVII shall apply to the special election.
Section 4. Until the special election fills the position left vacant, the Chairman shall appoint an active member to serve in an interim capacity. If the Chairman vacates his or her post, the Vice-Chairman shall become Chairman until the special election is held.
Section 5. As an alternative to calling for a special election, the other elected officers shall have the power to select a replacement for the vacant position. However, in order for the new individual to become an active officer, there must be a unanimous vote by the other three elected officers. If the three officers are not able to come to a consensus, the Chairman (or Acting Chairman) shall have the power to present a Resolution of Approval to the General Body in order to grant an interim officer the authority to fill a vacant elected office until the next regular election occurs during the Fall Semester. Resolutions of Approval must be supported by four-fifths of the active members to pass. If a Resolution of Approval fails to garner enough support to pass, the Chairman (or Acting Chairman) must schedule a special election to fill the vacancy in question.
Article XXI. Disciplinary Action against Members
Section 1. Members of the UGA College Republicans may be expelled from the organization if they are found to be disloyal to the Republican Party or fail to comply with UGACR rules and regulations.
Section 2. Terminating an individual’s UGACR membership shall require a unanimous vote of the Executive Board. Additionally, a majority of the General Body must support the Executive Board’s decision to expel the individual from the UGA College Republicans.
Section 3. Members facing expulsion shall be provided with the opportunity to address the General Body for up to three minutes in order to refute the charges brought against them before the General Body votes on the question of terminating their membership.
Article XXII. Disciplinary Action against Appointed Officers
Section 1. Appointed officers shall serve at the pleasure of the Chairman. The Chairman may remove appointed officers if they are ineffective or have behaved in an inappropriate manner.
Section 2. The Chairman should only remove appointed officers as a last resort.
Section 3. Before removing an appointed officer, the Chairman shall consult with the Executive Board.
Article XXIII. Impeachment of Elected Officers
Section 1. Any member in good standing may bring impeachment charges on an officer. The vote will occur at a regular CR meeting provided that the Chairman and Financial Secretary have received a notice of impeachment, and the CR members have been notified at least seven days in advance.
Section 2. An officer may be impeached by a 2/3 vote of all members in good standing present at a regular CR meeting.
Section 3. Immediately after impeachment, an election will be held to replace the impeached officer. Regular election procedure will apply, as any member in good standing, including the impeached officer, may run for the vacant position.
Article XXIV. Amendments
Section 1. Amendments to this Constitution must be approved by a simple majority of the Executive Board. If approved by the Executive Board the Amendment shall be presented to the General Body at the next regular meeting.
Section 2. A member of the Executive Board must announce the upcoming amendment vote on the UGACR listserv at least one day prior to the start of the regular meeting. The General Body may not consider the amendment unless this advance notice is provided.
Section 3. Ratification of constitutional amendments shall require a two-thirds vote of all active members present at the meeting.
Article XXV. Adoption of a New Constitution
Section 1. In the event that this Constitution becomes obsolete, the UGA College Republicans shall have the power to adopt an entirely new Constitution.
Section 2. Before new constitution can be adopted, it must first win the approval of two-thirds of the members of the Executive Board.
Section 3. The Executive Board shall then, at the next regular meeting, present the draft constitution to the General Body. The General Body shall then decide whether to ratify or reject the entire document instead of voting by approving the new Constitution article-by-article. Notice of the Constitution ratification vote must be posted on the UGACR listserv at least one day before the ratification meeting occurs.
Section 4. Ratification and adoption of the new constitution shall require a three-fourths vote of all active members present at the meeting.
Article XXVI. Constitutional Interpretation
Section 1. The Executive Board shall have the power to interpret this Constitution.
Section 2. When the Executive Board is unable to come to a consensus about the correct way to interpret a certain part of this constitution, it shall present the constitutional question to the General Body in the form of a binding advisement vote. Only active members shall be allowed to vote on the constitutional question.
Article XXVII. Effective Date and Supremacy Clause
Section 1. This constitution shall take effect immediately following its ratification by the UGA College Republicans. The ratification vote shall follow the guidelines established by the first amendment of the 2004 UGACR Constitution.
Section 2. Once adopted, this constitution shall become the supreme law governing the UGA College Republicans.